The objectives of the International Gundog League Retriever Society shall be to promote the breeding of pedigree Retrievers and to develop and bring to perfection their natural working qualities.
One or more Field Trials should be held annually, and in addition, the Society shall be responsible for holding the Retriever Championship annually.
The I.G.L. Retriever Society shall consult with the other registered Field Trial Societies represented at the Field Trial Council in the interests of Field Trials and the breeding of gundogs generally.
The Society shall consist of a limited number of members, as determined by the Committee. Candidates for membership must be proposed and seconded by members of the Society, both of whom must be fully paid up, and the election of members shall be solely vested in the Committee. Honorary Life Membership will be awarded at the discretion of the Committee. The Secretary shall maintain a register of members together with their addresses and telephone numbers.
This register must be made available for inspection by the members of the Society or by the Kennel Club.
The annual subscription of the Society shall be set at a sum agreed by the Annual General Meeting, payable on 1st February each year. A joining fee will be payable on election.
A member not having paid a subscription by 30th April will forfeit membership and will have to re-apply in writing. A further joining fee will be payable. Written applications will be added to any waiting list in existence. A member shall not be entitled to any privileges of membership until a subscription is paid.
The affairs of the Society to be conducted by not more than fifteen elected members plus four elected officers. The President and Deputy President to be elected by the Committee for a term of three years. The Secretary and the Treasurer to be elected annually at the Annual General Meeting. Members of the Committee shall be eligible for election every three years by the Annual General Meeting. The President, Deputy President, Secretary, Treasurer plus the Committee shall have full voting rights at Committee and General Meetings. The President or in his absence the Deputy President, shall take the chair at all meetings. The Committee is entitled to appoint a number of Hon. Vice Presidents.
All trophies remain the property of the Society and are held by winners for safe keeping for one year or until the next running of the relevant trial, whichever is the shorter. The Society’s trophies and cups may not be taken outside the United Kingdom for any reason, even if won by a dog that is owned by a person not living in the United Kingdom. On the death of a person holding a trophy arrangements must be made to ensure the safe return of the trophy to the Society within a respectful time of the bereavement.
The control and management of the Society shall be vested in the Committee, who shall have powers to carry out the business of the Society, call General Meetings, elect members and arbitrate in any disputed matters for which no provision is made in the rules. Five members to form a quorum for all committee meetings. Before every meeting of the Committee the minutes of the previous meeting, together with an agenda of the business to be transacted shall be sent to all Committee members. Items for inclusion on an agenda may be accepted prior to the announcement of a meeting, subject to the approval of the President.
The Annual General Meeting of the Society shall be held on a date before the end of April each year. A notice convening the A.G.M. shall be sent to every member at least twenty-one days before the date of the proposed meeting. On this notice details must be given of the agenda and election of Officers and Committee (together with notification of any vacancies that have occurred) and full details of any proposed rule changes. One-third of the Committee shall retire in rotation, but shall be eligible for re-election. Candidates nominated for the Committee places must be proposed and seconded by members of the Society, each of the aforegoing being fully paid up members. All nominations to be in the hands of the Secretary at least fourteen days before the date of the A.G.M. Where the number of candidates exceeds the number of vacancies, a secret ballot must be held on the day of the A.G.M. by members attending the meeting.
At the Annual General Meeting the annual report, balance sheet and audited accounts shall be presented, and made available to members on request 14 days prior to the AGM, and propositions duly proposed and seconded by fully paid up members may be included on the agenda of the A.G.M. subject to the approval of the President. Such proposals must be in the hands of the Secretary no later than 28th February preceding the A.G.M. The quorum for an Annual General Meeting shall be ten members.
The Secretary shall be bound to call an Extraordinary General Meeting any time should he be required to do so, in writing, by no fewer than ten members or by the Committee. Notice of such a meeting must be circulated to all members at least fourteen days before the meeting. Such notice to include details of the business to be conducted including full details of any proposed rule changes. No business other than that notified may be conducted at an Extraordinary General Meeting. The Rules of the Society may not be altered except at an Annual General Meeting or an Extraordinary General Meeting and such alterations as are approved by the members present may not become effective until the Kennel Club has been notified and given its approval.
Any member who shall be disqualified under Kennel Club Rule A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the Society. If the conduct of any member shall, in the opinion of the Committee of the Society be injurious, or likely to be injurious, to the character or interests of the Society, the Committee of the Society may, at a meeting, the notice convening which includes, as an object, the consideration of the conduct of the member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel the member. Notice of the Special General Meeting shall be sent to the accused member giving particulars of the complaint and advising the place, date and hour of the Meeting so that the member may attend and offer an explanation. If at the Meeting a resolution to expel is passed by two-thirds majority of the members present the member’s name shall forthwith be erased from the list of members. The Society must report the matter in writing to The Kennel Club within seven days of such action and supply any particulars required. The member shall thereupon cease for all purposes to be a member of the Society, except that the member may, within two calendar months from the date of such a Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
A separate banking account shall be maintained in the name of the Society and all cheques drawn on the account shall require signatures from two of the following Officers: President, Treasurer, Secretary. The financial year shall be from 1st February to 31st January. The Committee shall have power to deal with any expenses incurred on behalf of the Society.
The Society will accept affiliation from other Kennel Club registered Gundog Clubs and Societies that run open qualifying Retriever Field Trials in accordance with the Kennel Club Field Trial Rules and Regulations. Affiliated Clubs and Societies shall be required to pay an annual fee, determined by the Committee.The winners or otherwise, as decreed by the Kennel Club, of open qualifying stakes held by the affiliated Clubs and Societies will be invited to enter the Retriever Championship, and will be required to pay an entry fee determined by the Committee of the I.G.L. Retriever Society.
In the event of the cessation of the Society, a General Meeting must be called to discuss the disposal of the Society’s property and assets.
All field trials held by the Society shall be held under Kennel Club Field Trial Rules and Regulations.
The Society shall not join any federation of Societies or Clubs. The Kennel Club shall be the final authority for interpreting the rules and regulations of the Society and in all cases relative to canine or Society matters.
The Officers acknowledge that during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club for continuance of Registration. By 31st July each year other returns as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities should be forwarded to the Kennel Club by the Society Secretary. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society that may occur during the course of the year.
No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.